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Use Cases

How are people and companies using DayScheduler

Using DayScheduler: Babysitter

Posted in Use Cases

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In this day and age technology has made it easy for parents to hire babysitters. Many babysitters have their own blogs and social media accounts, and parents can post reviews and hire them if they think that a certain babysitter is right for the job.

I have been babysitting for the last five years, and to be honest, it took me a lot of time to realize the importance of using technology to getting myself out as an experienced babysitter.

For me, one of the biggest challenges, was scheduling. All the back and forth texts trying to figure out open dates and schedulers actually wasted a lot of time and in the end, I lost a few clients because of this.

One day I was just browsing the internet and came across DayScheduler. Once I read the features, I knew that this would help me a lot. The price per year was low, and there was a free trial, so I gave it a try.

I started to publish my schedule online, as part of my blog, and gave my regular clients the link to it. I blocked the days I could not babysit and those that I had school assignments or other commitments. This helped me manage my availability and made the parents happy (no more back and forth emails and texts). All they had to do now was to follow my blog link, look for an open day in the calendar view, and click on date, enter some details and click on submit to request the day!

DayScheduler sends me an email with a calendar entry, which I can accept or reject depending on my latest schedule and or needs.

I love it and recommend other babysitters use DayScheduler as well. If you are not sure about it then you can first try the free version of the software and later upgrade to the full version of the program.

Using DayScheduler: Lecturer

Posted in Use Cases

enter image description here I am a specialty lecturer serving multiple institutions across different locations in England. My schedule is always challenging. In a single month, I may have several two-day workshops at different locations, and I need to allow for prep-time and travel time.

Before I discovered DayScheduler, my schedule was not always simple to track or make available to my staff, colleagues and students. My system was manual and changes were not simple to communicate or organize.

A colleague of mine, mentioned he had a web-based applications that was simple to use and very effective in publishing and managing his workshops schedule. He told me about DayScheduler and I immediately signed up.

With DayScheduler, I could not only share my availability, location by also allow my staff to view available dates, book, and organize my days well ahead of time.

Because of privacy regulations and security, the public facing side of my schedule shows only as "Booked" when I am scheduled or unavailable, and I do not allow the public to book dates, as only my staff can.

Thanks to DayScheduler, I was able to manage my calendar in a much more efficiency and collaborative way which has allowed me to schedule workshops well into the future.

Using DayScheduler: Lawyer

Posted in Use Cases

enter image description here When I started working as an independent lawyer, I realized that managing time was one of the most important aspects of my work. The more effectively I managed time, the more successful my business got.

If you are in the services sector like me then you know that we have to communicate with clients on a daily basis and sometimes things can get out of hand. This is one of the negatives you have to face when you regularly deal with a large number of clients. In the old days' paper was used to keep track of all the appointment, then came the era of excel spreadsheets and time tracking software and later, with the world changing, my business model changed from the traditional time tracking of minutes and hours into fewer retainer-based customers and now I usually only meet with one client per day as it helps me focus more on the case I am working on.

I looked for a simple booking system that would help me but was not able to find anything until I ran across DayScheduler.

DayScheduler is unique in the way that it not only helps me manage my schedule but it also helps my clients who are looking to meet me. Online scheduling might not seem like a big deal to some people but it can have a very positive effect on your business.

DayScheduler was referred to me by a friend who happens to be a restaurant consultant and who has been using the application for months. She told me about the positive impact it has had on her business. When I started using the software I realized that it was exactly what I needed. I first got the free version which got me hooked to the software. After that, I paid a small amount of $24 to enjoy the full version of the software and I was not disappointed. I am always working so I need programs that I can use on the go. With DayScheduler, I have that freedom to use it on my mobile phone and laptop.

Before I started using DayScheduler, I was entirely dependent on my assistant who spent a lot of her discussing trying to figure out a convenient day that both I and the client could agree on. Now I just update my DayScheduler on my website so that my clients can see which days are available and which are booked. I don’t have to have long and back & forth discussions with clients. I can simply refer them to my website where they can see all the available days and book a day which works for both of us. Once I receive the request from a client I hold the right to accept or reject the booking, so DayScheduler lets me have an appropriate level of control on all the bookings. I don’t even have to keep a record of all my previous bookings on a register or a spreadsheet as the application does that for me. I can export all the data including the record of previous bookings to my computer and other devices, which is a great feature to have in such software.

Another great thing about DayScheduler is that it is a very user friendly program. It is a simple tool that can be very effective in resolving schedule related problems. If someone asks me what is the best way to organize your booking and yield remarkable positive results then I would definitely answer them with DayScheduler.

Using DayScheduler: Motivational Speaker

Posted in Use Cases

I am a motivational speaker. My niche and customers keep me pretty busy year around. Like with most of us some months are busier than others.

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My audience see the final presentation which is the end result of a number of backstage steps taken to get to that point. Lots of work goes into each presentation.

From initial contact / conversation, scheduling, topic coverage, fees and expense negotiation, travel arrangements, rehersals and so on...

A while back I figured that my scheduled is best administered and book on a daily bases instead of fractions of a day, so I arranged my business in that way. People now book my time on a full-day bases.

I used to spend a lot of time answering availability and scheduling questions. When a "real" one materialized, I placed it on a shared spreadsheet, and tracked its steps based by changing the colors on the cell.

I looked for tools that would help me in this task, as it was tedious and repetitive and I came across . Ever since I started using it, I am able to publish my availability on my website and allow the public to request a particular day if it is available, saving me tons of time.

The publishing process was easy to implement, and I now have one place to keep and share my schedule with team members and publicly.

Looking for more use cases? See the Series: Using DayScheduler

Using DayScheduler: Traveling SME

Posted in Use Cases

For me DayScheduler is all about saving time while providing better service to my audience.

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I support twelve member sales team who support hundreds of customers each.

As a subject matter expert I present new industry trends, concepts, ideas and explain how they can provide value by implementing them with the services my company can provide. I get to visit some of the largest companies in North America, and have great talks with incredibly smart people about the not-so-far future.

I am what it called a road-warrior. I am on a plane every week to see customers or present at events. I am typically booked a month ahead visiting two or three different cities per week. As with everything, sometimes schedules change, and they have to be re-arranged. To some it is a crazy schedule, but to me it is just what I do.

I needed a way to keep my schedule

  1. up-to-date so my customers can quickly view my availability
  2. open for folks to request an available day
  3. available from anywhere / anytime

I found while looking for a solutions via Google Search. After using it for the last 6 months, I can, without a doubt, say that it has saved me not only time, but has improved the relationship with my customers.

In the past used to receive emails asking if I had this or that day available for a customer visit. After they send those days to the customer, they came back with different days and the back and forth continued multiple times.

Now I just point them to my own URL and they simply look at my availability and request a day that is convenient for everyone. DayScheduler send a request to my outlook calendar, and I accept it.

I do block days that I have personal activities as well as holidays, vacations and such. Even my own family has requested days they need me at home.

Looking for more use cases? See the Series: Using DayScheduler

DayScheduler Use Cases

Posted in Use Cases

Usually when you think of a calendar, people associate it to their personal schedules. What am I going to be doing do on that day kind of thought!
enter image description here The thing is, people’s schedule is not the only thing that calendars are used for.

Let’s look at some other use cases:

  • A vacation property that you share with your friends and family. It is not an AirB&B, but it is used year-round.
  • An expensive piece of equipment that is shared by its different construction crews.
  • A shared car among friends that live in the city
  • A large zoom lens used by the photographers students
  • A small recording studio you share with your fellow musicians.
  • The conference room with the big whiteboard in your office

With any of the use cases above mentioned, there is a person in charge of receiving request, checking availability, communicating and negotiating the booking.

Managing a schedule can be time consuming for anyone. Even at a daily level, the back-and-forth negotiation of the requests can take a lot of effort.

There are several commercial calendar and booking systems out there ranging from reservation systems to online calendars. Many of them contain features to monetize the process and have complex workflows which can be difficult to setup and manage.
DayScheduler was designed to be simple and quickly provide the user a month-at-a glace of the resource schedule, and then make it easy to view available days, and request them.

List of Actual Use Cases (Updated as they are published) "Series: Using DayScheduler" follow:

- Specialty Lecturer